Privacy Policy

Your privacy is important to Michael Illert Executive Recruitment, Inc.

Michael Illert Executive Recruitment, Inc. is an executive search and recruitment business (the “Company,” “we,” “us,” or “our”). By means of this Privacy Policy (this “Policy”), we wish to inform you of our practices with respect to the collection, use, disclosure, and protection of your personal information (“Personal Information”).

Company details

Michael Illert Executive Recruitment, Inc.
405 Lexington Avenue
9th Floor
New York, NY 10174
United States of America

California Notice at Collection (CCPA/CPRA)

If you are a California resident, this section provides a “Notice at Collection” as required by the California Consumer Privacy Act, as amended by the California Privacy Rights Act (“CCPA/CPRA”).

Categories of Personal Information Collected

We may collect the following categories of Personal Information, as described further in this Policy:

• Identifiers and contact details (for example name, e-mail address, telephone number, postal address)

• Professional and employment related information (for example résumé or CV, work history, education, and qualifications)

• Recruitment and assessment information (for example interview notes, evaluations, and placement history)

• Internet or electronic network activity information (for example IP address, browser information, and usage data through cookies)

• Communications and correspondence (for example emails, call notes, chat records)

• In limited cases, sensitive Personal Information (for example where needed to provide accommodations or comply with legal obligations, and where permitted by law)

Purposes for Collection

We collect and use Personal Information for the following business and commercial purposes:

• Providing executive search, recruitment, and related services

• Operating and improving our Website, services, and business operations

• Communicating with candidates, clients, suppliers, and other business contacts

• Security, fraud prevention, and legal compliance

• Marketing and business development, including newsletters and events (where permitted)

Retention

We retain Personal Information as described in the section “What is Our Retention Policy?” below.

Sale or Sharing

We do not sell Personal Information for money. However, certain uses of cookies and similar technologies for analytics and advertising may be considered “selling” or “sharing” under California law. You may opt out as described in the section “Additional Disclosures for California Residents (CCPA/CPRA).”

For details about our privacy practices, please continue reading this Policy.

Your Personal Information

Who is Your Data Controller?

Michael Illert Executive Recruitment, Inc. is the business responsible for the processing of your Personal Information described in this Policy.

Contact Information

If you have any questions regarding this Policy, or if you wish to exercise any rights under this Policy, you can contact us by e-mail at:

privacy@michaelillert.com

(You may also contact us by mail at the address above.)

To Whom Does This Policy Apply?

This Policy applies to everyone for whom we process Personal Information, for example:

• Visitors of our website

• Our clients (and their employees and representatives)

• Our candidates and applicants

• Recipients of our newsletters and other mailings

• Our suppliers and other business partners (and their employees and representatives)

When Do We Collect Your Personal Information?

We may collect your Personal Information:

• When you register online with us

• When you submit your résumé or profile to us

• When you submit an application to us

• When you visit or interact with our Website

• When you subscribe to our newsletter

• When you sign up for an event hosted by us

• When you contact us with regard to information requests, questions, comments, or complaints

• When we receive data from job board partners

• When we receive data from referral partners, business directories, and professional or social networking platforms such as LinkedIn

• When we collect information from publicly available sources (including professional profiles, publications, and conference materials), where permitted by law

What Kind of Personal Information Do We Collect?

We may collect the following Personal Information:

A) Identifiers and contact details

Your first, middle, and last name, business or private address, phone number, e-mail address, and similar identifiers. Where relevant and lawful, we may also collect date of birth and gender (for example, if you voluntarily provide it or where needed for compliance or reporting).

B) Professional and recruitment information

Your curriculum vitae, work history, education, professional qualifications, references (where provided), languages, professional interests, compensation expectations, interview history, placement history, industry, job category, assessments, and type of contract (permanent or temporary). Where permitted and appropriate, we may also collect compensation history.

C) Communications and interaction history

Information relating to your contact with us, such as notes of calls, chat records (including when you engage in a chat session with us), e-mails or letters you send to us, and other records of any contact you have with us.

Sensitive Personal Information

In limited cases, and only where permitted by law, we may process sensitive Personal Information, for example where it is required to comply with legal obligations, to provide appropriate accommodations, or where you voluntarily provide such information. We do not require sensitive information unless it is necessary for lawful recruitment related purposes and handled with appropriate safeguards.

On What Legal Grounds Do We Process Your Personal Information?

U.S. privacy laws do not rely on the same “legal bases” framework as the GDPR. We process Personal Information in accordance with applicable U.S. law and for legitimate business purposes such as:

• Providing recruitment and executive search services

• Operating and improving our Website and business operations

• Communicating with candidates, clients, and business partners

• Security, fraud prevention, and legal compliance

• Marketing our services where permitted, including with your consent where required

Where consent is required under applicable law, we will obtain your consent and you may withdraw it at any time as described below.

Why Do We Process Your Personal Information?

We process your Personal Information for different purposes. Below are the processing purposes linked to the categories of Personal Information collected above:

1. Providing services to you in the field of recruitment and career guidance, including recruitment, executive search, coaching, and related services: A–C

2. Operating our business, including relationship management, maintaining our candidate network, client service, quality assurance, and improving our services: A–C

3. Marketing and business development, including newsletters, events, and professional communications (including via e-mail, social media, and onsite/offsite advertising): A–C

4. Research and insights, including conducting market research, retention and customer satisfaction surveys, and analyzing employment trends (including aggregated and de-identified information): A–C

5. Legal and compliance purposes, including responding to lawful requests, protecting our rights and interests, handling disputes, and complying with applicable laws and regulations: A–C

We may use aggregated information to analyze employment trends in various industries, for example the aggregate salary for certain job categories. Such aggregated information cannot be used to identify an individual and, as such, does not qualify as Personal Information.

With Whom Can We Share Your Personal Information?

We only share your Personal Information to the extent (i) such is necessary for the provision of our services to you, (ii) such is necessary to protect our legitimate interests in compliance with applicable law, or (iii) required by law.

We may share your Personal Information with:

Clients and prospective employers

We may share candidate information with companies and organizations that engage us to fulfill vacancies on their behalf. Where applicable, those companies and organizations may become independent controllers of your Personal Information for their own hiring and compliance purposes.

Service providers

We may share your Personal Information with vendors who process it on our behalf for the purposes described above. Such third parties may include IT service providers, survey service providers, analytics providers, data hosting providers, communication providers, and custodians. These service providers are only permitted to process your Personal Information for specified purposes and under our instructions, consistent with this Policy.

Legal and business disclosures

We may disclose Personal Information where we believe disclosure is necessary to comply with a legal obligation, to protect our rights and interests, to investigate fraud or security issues, or in connection with a business transfer such as a merger, acquisition, financing, or sale of assets.

International Data Transfers

Because we operate internationally and work with global clients and candidates, your Personal Information may be transferred to and processed in countries other than the country in which you reside, including the United States.

Where required, we implement appropriate safeguards for cross-border transfers, which may include contractual protections and other measures designed to ensure an appropriate level of protection for your Personal Information.

What is Our Retention Policy?

We will retain your Personal Information for as long as necessary to perform the purposes of processing as stated in this Policy, including to maintain our recruitment network, provide services, comply with legal obligations, resolve disputes, and enforce agreements.

Retention periods may vary based on the nature of the information, the type of relationship, and applicable legal requirements. You may request deletion of your Personal Information as described below, subject to certain legal and operational exceptions.

Which Security Measures Are in Place?

We observe reasonable administrative, technical, and organizational security measures designed to protect Personal Information against loss, misuse, unauthorized access, disclosure, alteration, and destruction.

We use appropriate business systems and procedures to protect and safeguard Personal Information. Only authorized personnel are permitted to access Personal Information in the course of their work. However, no security measure can guarantee complete security.

What Are Your Rights?

Depending on where you live, you may have rights regarding your Personal Information. These rights may include the right to:

• Request access to the Personal Information we hold about you

• Request correction of inaccurate Personal Information

• Request deletion of your Personal Information

• Request information about how we use and share your Personal Information

• Opt out of certain uses and disclosures, including certain targeted advertising or sharing (where applicable)

• Withdraw your consent where processing is based on consent

To exercise your rights, please contact us at privacy@michaelillert.com.

We may need to verify your identity before fulfilling your request. Under certain circumstances, our legal obligations or legitimate interests may take precedence over your request. If we cannot fully comply with a request, we will explain the reason.

Please note that certain requests may affect our provision of services to you, your access thereto, or may result in us not being able to provide you with services.

Additional U.S. State Privacy Rights

Certain U.S. states have adopted privacy laws that provide residents with rights similar to those described above. Depending on your state of residence and subject to applicable exceptions, you may have the right to:

• Confirm whether we process your Personal Information and obtain access to it

• Request deletion of Personal Information

• Request correction of inaccurate Personal Information

• Obtain a copy of Personal Information in a portable format (where applicable)

• Opt out of targeted advertising

• Opt out of the sale of Personal Information (as defined by the relevant state law)

• Opt out of profiling in furtherance of decisions that produce legal or similarly significant effects (where applicable)

We will respond to verifiable requests within the timeframes required by applicable law.

Appeals (where required)

If we decline to take action regarding your request, certain state laws allow you to appeal our decision. If you wish to appeal, please reply to our response e-mail and include the word “Appeal” in the subject line, or contact us at privacy@michaelillert.com with sufficient information for us to review the matter.

Authorized agents (where permitted)

Some state laws permit you to designate an authorized agent to submit requests on your behalf. We may require proof of the agent’s authorization and may also require you to verify your identity directly.

Use of Cookies and Similar Technologies

This section explains how we use cookies and similar technologies on our Website.

What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help enhance your browsing experience, enable certain functionality, and allow us to collect usage data to improve our Website.

Types of Cookies We Use

Our Website uses several types of cookies:

Strictly Necessary Cookies

These cookies are essential for the operation of our Website. They enable core functions such as secure navigation and access to protected areas of the Website.

Performance and Analytics Cookies

These cookies collect information on how visitors use our Website (for example pages visited and time spent on the site) and help us understand and improve our users’ experience. We may use tools such as Google Analytics for this purpose.

Functionality Cookies

These cookies allow the Website to remember choices you make (such as language preferences) and provide enhanced, personalized features.

Advertising and Targeting Cookies

These cookies may be used to deliver advertisements that are more relevant to you and to measure the effectiveness of our advertising campaigns. They may track your browsing habits on our Website and across other sites. Third parties, including Google, Meta (Facebook), and Zoho, may set these cookies.

Third Party Cookies

In addition to our own cookies, our Website may use cookies set by third parties. These may include:

• Google (for example Google Analytics and advertising services)

• Meta (for example Facebook Pixel)

• Zoho (for example Zoho SalesIQ)

These third party cookies are subject to the respective third parties’ privacy policies. We encourage you to review those policies to understand how your information is used.

Cookie Consent and Management

When you first visit our Website, a cookie consent banner may appear. This banner allows you to accept cookies and, where applicable, manage preferences.

You can manage or withdraw cookie consent at any time through:

• Our cookie preference tool (if available on the Website)

• Your browser settings

If you disable cookies, some Website features may not function properly.

Marketing Communications and Withdrawal of Consent

You are entitled to withdraw your consent at any time by giving us written notice. Upon receipt of such notice, we will stop processing your Personal Information to the extent required and possible under applicable law.

If you would like to unsubscribe from newsletters or group e-mails, please send an e-mail to privacy@michaelillert.com or use the unsubscribe link in the relevant communication.

If you would like to delete your Personal Information, please send an e-mail request to privacy@michaelillert.com.

Additional Disclosures for California Residents (CCPA/CPRA)

If you are a California resident, the CCPA/CPRA may apply.

Categories of Personal Information We Collect

We may collect the categories described in the section “What Kind of Personal Information Do We Collect?” above, which may include identifiers, professional information, internet or electronic network activity information (via cookies), and communications.

Purposes for Collection and Use

We collect and use Personal Information for the business and commercial purposes described in the section “Why Do We Process Your Personal Information?” above.

Disclosure of Personal Information

We may disclose Personal Information to service providers and to clients and prospective employers for recruitment purposes, and to other third parties as described in “With Whom Can We Share Your Personal Information?”

Sale or Sharing of Personal Information

We do not sell Personal Information for money. However, certain uses of cookies and tracking technologies for analytics and advertising may be considered a “sale” or “sharing” of Personal Information under California law.

Where applicable, you may opt out of such “sale” or “sharing” by:

• Using our cookie preference tool on the Website (if available)

• Adjusting your browser settings

• Contacting us at privacy@michaelillert.com

Sensitive Personal Information

We do not use Sensitive Personal Information to infer characteristics about you for unrelated purposes. Where processed, it is limited to what is necessary for recruitment, compliance, or other permitted purposes.

Your California Privacy Rights

California residents may have the right to request access to, deletion of, and correction of Personal Information, and to opt out of sale or sharing and certain targeted advertising. You also have the right not to receive discriminatory treatment for exercising your privacy rights.

To exercise these rights, contact us at privacy@michaelillert.com.

Children’s Privacy

Our services are intended for professionals and are not directed to children under 13. We do not knowingly collect Personal Information from children under 13. If you believe a child has provided Personal Information to us, please contact us so we can delete it.

Changes to This Policy

We reserve the right to amend this Policy and will post any revisions on our Website. We advise you to check this webpage regularly to see if any changes have been implemented.

This Policy was most recently changed on January 10th 2026.

Contact

If you have any questions, concerns, or requests related to this Policy, contact:

Michael Illert Executive Recruitment, Inc.
405 Lexington Avenue, 9th Floor
New York, NY 10174
United States of America

Email: privacy@michaelillert.com